The Crew Portal
A perfect fit for every event
Shift Planning
Keep track of all shifts and locations - for efficient planning of your event. The system makes it easy to assign roles and supports you in managing staff requirements so that everything runs smoothly.
Catering Plan
Support staff have the option to either eat in the canteen or have a meal delivered on site for their working hours. You can easily track which people are eligible and how many meals need to be prepared. Vegan and special dietary requirements are also catered for.
Accreditation & Check-In
Make open calls and let support staff apply for shifts independently. The system automatically checks whether all the required information is available and makes it easy to check applications. This saves you time and effort in staff planning.
Reporting & evaluation
The administration provides you with numerous options to get a comprehensive overview of the event, whether it's T-shirt requirements, staff utilization or birthdays during the event. Various filter and export functions complete the overview.
What makes urvent different
Four details that make a real difference in day-to-day work.
Automatic overlap protection
Every assignment is automatically checked for conflicts between shifts, deployments and roles - double bookings are prevented from the start instead of being cleaned up afterwards.
Accreditation via wallet & QR code
The pass goes straight into the volunteer's wallet as a QR code - no printing, no searching a separate app at the gate.
Carpooling included
Anyone looking for a ride to the event or offering a free seat finds each other right in the portal - no separate group or noticeboard needed.
Servers in Germany
All data is stored on GDPR-compliant servers in Germany - an important point for clubs, municipalities and aid organizations.
GDPR-compliant
Timesheet
Shift swap
Task assignment
Announcements
Protected applications
Certificate validity
HiOrg basic data
Identity cards
Licences & languages
Carpooling
Accommodation & arrival
Inventory booking plan
Calendar subscription
Profile photos
Data exports
T-shirt requirements
Jubilee list
Customers
More than 10,000 assignments at festivals and events of all kinds - an expression of the trust that has been placed in us over the years. The examples shown here stand for some of the events we have had the pleasure of accompanying.
Maximum support for your event
