urvent Desktop

The Crew Portal

Experience the perfect solution for staff planning at festivals, events, trade fairs and other celebrations!

A perfect fit for every event

Shift Planning

Employees have the option of selecting suitable shifts themselves. A manager can view and approve the requests. This allows maximum flexibility for your employees while ensuring that the right person is assigned to each shift.

Intelligent Catering

Support staff have the option to either eat in the canteen or have a meal delivered on site for their working hours. You can easily track which people are eligible and how many meals need to be prepared. Vegan and special dietary requirements are also catered for.

Crew Checkin

If desired, you can ensure that your staff check in before the start and after the end of their shift. Simply scan the employee code with your smartphone and record the working time digitally.

Evaluation

The administration gives you numerous options to get a comprehensive overview of the event, whether it's T-shirt requirements, staff utilization or birthdays during the event. Various filter and export functions complete the overview.

What is urvent?

Planning with System

The urvent system simplifies crew planning for various festivals and events. Our comprehensive solution optimizes the entire process:

Early Support in Planning

Our system offers you support from the beginning. Plan crew needs and resources efficiently.

Transparent Job Postings

Use open calls for positions. Reach talented helpers and ticket workers who fit perfectly into the team.

Effective Applicant Selection

The applicant review helps you select suitable staff. Transparent and efficient.

Smooth Event Execution

The urvent system accompanies you on-site. Clear overview and real-time updates of all staff.

Analytics and Reporting

Gain comprehensive insights into hours worked and relevant information for future planning.

Easy Accreditation

Interested parties can independently apply for desired roles and available shifts.

  • Flexibility for Applicants

    Interested individuals can independently apply for multiple roles and provide their availability. The process is fully guided with input verification.

  • Individual Inquiries

    Collect exactly and only the information needed for different tasks.

  • Qualifications

    Request valid certificates for different roles as needed, either before or after submission, to optimize the process.

Management

Simultaneous planning of multiple events for perfect time and resource management for any type of aid organization (HiOrg).

  • Personnel requirements planning

    Maintain different shifts considering crew needs and qualifications.

  • Seamless Check-in / Check-out

    Record helpers easily on-site by scanning a barcode or NFC tag. Simple check-in and check-out via app or browser.

  • Inventory Management

    Submitting vehicles and inventory is facilitated through the application.

  • Full Transparency

    Keep track of the current status and adjust it as needed.

Customers

More than 10,000 applications have been successfully realized for the following customers

Wacken Open Air
Wasted in Jarmen
Airbeat-One Festival
DRK
Werner Rennen
Kieler Woche

Features

Maximum support for your event

Resource planning

Optimize crew distribution with up-to-date assignment of shifts for smooth events.

Check-in via App

Simplify the check-in and check-out process for staff with the smartphone, using barcode or NFC tag in the system – for seamless management.

Status Report

Get a comprehensive overview of registered personnel and inventory inventory for optimal management of resources.

Evaluation System

Let helpers upload their own proofs. Thanks to a simple visual inspection, approval becomes a breeze.

Catering Planning

Real-time information provides precise live information for efficient catering planning to avoid waste.

Compensation

Keep track of the hours worked by all helpers and easily calculate individual compensations.

Data exports

T-shirt requirements

Timesheet

HiOrg basic data

Announcements

Profile photos

Protected applications

Inventory booking plan

Try our for free

Contact

For quotation requests or further information, please let us know details such as number of participants, shifts, size and duration of the event.