The Crew Portal
urvent is a cloud-based software for crew management and staff scheduling at festivals, city fairs, trade shows and sports events. You plan staff, shifts and documentation efficiently and digitally – perfect for ticket workers and seasonal workers.
- Free 14-day trial
- GDPR-compliant
- Servers in Germany
A perfect fit for every event
Shift Planning
Keep track of all shifts and locations - for efficient planning of your event. The system makes it easy to assign roles and supports you in managing staff requirements so that everything runs smoothly.
Catering planning
Support staff have the option to either eat in the canteen or have a meal delivered on site for their working hours. You can easily track which people are eligible and how many meals need to be prepared. Vegan and special dietary requirements are also catered for.
Accreditation & Check-In
Make open calls and let support staff apply for shifts independently. The system automatically checks whether all the required information is available and makes it easy to check applications. This saves you time and effort in staff planning.
Reporting & evaluation
The administration provides you with numerous options to get a comprehensive overview of the event, whether it's T-shirt requirements, staff utilization or birthdays during the event. Various filter and export functions complete the overview.
What makes urvent different
Four details that make a real difference in day-to-day work.
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Automatic overlap protection
Every assignment is automatically checked for conflicts between shifts, deployments and roles - double bookings are prevented from the start instead of being cleaned up afterwards.
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Everything follows from the role
Which certificates, tasks and access rights someone needs follows automatically from their role, employment and qualification - nobody maintains that by hand for each individual person.
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The crew comes first
Besides shifts, there is shift swapping, a carpooling board and crew wishes - right in the portal, no separate group or noticeboard needed. Anyone who wants to keep their crew plans with them, not over their heads.
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Servers in Germany
All data is stored on GDPR-compliant servers in Germany - an important point for clubs, municipalities and aid organizations.
Planning
- Shift swap
- Task assignment
- Calendar subscription
- Inventory booking plan
- Announcements
Crew & credentials
- Protected applications
- Identity cards
- Licences & languages
- HiOrg basic data
- Certificate validity
On site
- Accommodation & arrival
- T-shirt requirements
- Profile photos
- Jubilee list
Billing
- Timesheet
- Data exports
Maximum support for your event
Customers
More than 10,000 assignments at festivals and events of all kinds - an expression of the trust that has been placed in us over the years. The examples shown here stand for some of the events we have had the pleasure of accompanying.
See how urvent fits your event in Industries. What it costs is on Plans & Pricing.
urvent in numbers
- 2012
- In use since
- 10,000+
- Crew assignments
- Germany
- Server location
Guides for event planning
Checklists and comparisons from real event practice.