The Crew Portal
A perfect fit for every event
Shift Planning
Employees have the option of selecting suitable shifts themselves. A manager can view and approve the requests. This allows maximum flexibility for your employees while ensuring that the right person is assigned to each shift.
Intelligent Catering
Support staff have the option to either eat in the canteen or have a meal delivered on site for their working hours. You can easily track which people are eligible and how many meals need to be prepared. Vegan and special dietary requirements are also catered for.
Crew Checkin
If desired, you can ensure that your staff check in before the start and after the end of their shift. Simply scan the employee code with your smartphone and record the working time digitally.
Evaluation
The administration gives you numerous options to get a comprehensive overview of the event, whether it's T-shirt requirements, staff utilization or birthdays during the event. Various filter and export functions complete the overview.
Planning with System
The urvent system simplifies crew planning for various festivals and events. Our comprehensive solution optimizes the entire process:
Our system offers you support from the beginning. Plan crew needs and resources efficiently.
Use open calls for positions. Reach talented helpers and ticket workers who fit perfectly into the team.
The applicant review helps you select suitable staff. Transparent and efficient.
The urvent system accompanies you on-site. Clear overview and real-time updates of all staff.
Gain comprehensive insights into hours worked and relevant information for future planning.
Easy Accreditation
Interested parties can independently apply for desired roles and available shifts.
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Flexibility for Applicants
Interested individuals can independently apply for multiple roles and provide their availability. The process is fully guided with input verification.
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Individual Inquiries
Collect exactly and only the information needed for different tasks.
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Qualifications
Request valid certificates for different roles as needed, either before or after submission, to optimize the process.
Management
Simultaneous planning of multiple events for perfect time and resource management for any type of aid organization (HiOrg).
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Personnel requirements planning
Maintain different shifts considering crew needs and qualifications.
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Seamless Check-in / Check-out
Record helpers easily on-site by scanning a barcode or NFC tag. Simple check-in and check-out via app or browser.
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Inventory Management
Submitting vehicles and inventory is facilitated through the application.
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Full Transparency
Keep track of the current status and adjust it as needed.
Customers
More than 10,000 applications have been successfully realized for the following customers
Features
Maximum support for your event
Resource planning
Optimize crew distribution with up-to-date assignment of shifts for smooth events.
Check-in via App
Simplify the check-in and check-out process for staff with the smartphone, using barcode or NFC tag in the system – for seamless management.
Status Report
Get a comprehensive overview of registered personnel and inventory inventory for optimal management of resources.
Evaluation System
Let helpers upload their own proofs. Thanks to a simple visual inspection, approval becomes a breeze.
Catering Planning
Real-time information provides precise live information for efficient catering planning to avoid waste.
Compensation
Keep track of the hours worked by all helpers and easily calculate individual compensations.
Data exports
T-shirt requirements
Timesheet
HiOrg basic data
Announcements
Profile photos
Protected applications
Inventory booking plan
Try our for free
Contact
For quotation requests or further information, please let us know details such as number of participants, shifts, size and duration of the event.